How to delete a Data Room in Papermark?

When a data room is no longer needed, it's important to know how to properly delete it to maintain good data hygiene and ensure security. This guide will walk you through the process of deleting a data room in Papermark.

Before You Begin

Warning: Deleting a data room is a permanent action. Once deleted, you cannot recover the data room or its contents. Make sure you have backed up any important information before proceeding.

Accessing the Deletion Feature

1. Log into your Papermark account.
2. Navigate to the data room you want to delete.
3. Click on the "Settings" tab in the top navigation menu.

Deleting the Data Room

1. In the Settings page, scroll down to find the "Danger Zone" or "Delete Data Room" section.
2. Look for a "Delete Data Room" button or link.
3. Click on the delete option.
4. A confirmation dialog will appear. You may need to:
   • Type in the name of the data room to confirm deletion
   • Check a box acknowledging that this action is irreversible
5. Confirm the deletion.

What Happens When You Delete a Data Room

When you delete a data room:

• All documents within the data room are permanently removed.
• All user permissions associated with the data room are revoked.
• Any links to the data room or its contents will no longer work.
• Analytics and logs related to the data room may also be deleted.

Alternatives to Deletion

If you're not sure about permanently deleting a data room, consider these alternatives:

1. Archiving: Some systems allow you to archive a data room, making it inactive but still recoverable.
2. Revoking Access: Instead of deleting, you could remove all user permissions, effectively closing the data room.

Manage Your Data Rooms

Best Practices for Data Room Deletion

• Always double-check that you're deleting the correct data room.
• Inform all relevant team members before deleting a shared data room.
• Back up any important documents or data before deletion.
• Keep a record of deleted data rooms for auditing purposes, if necessary.

Conclusion

Deleting a data room in Papermark is a simple but significant action that should be approached with caution. By following these steps and best practices, you can ensure that you're managing your data rooms effectively and maintaining the security of your sensitive information.

If you have any concerns about deleting a data room or need to recover recently deleted data, please contact our support team immediately for assistance. For more information on managing your data rooms, check out our help center.