Would you like to learn how Digify can help you manage your project or deal using its virtual data room and secure file-sharing features?

What are Digify’s standout functionalities, and are there any drawbacks you should be aware of before investing?

In this article, we’ll explore Digify from end to end — from its advanced branding and tracking features to its pricing tiers — and see how it compares to Papermark as an open-source and cost-effective alternative. Papermark includes unlimited data rooms, advanced analytics, self-hosting, and white labeling at a fraction of the cost.

Let’s dive in.

Compare Virtual Data Room Costs and Features!

Like many data room providers, Digify’s advanced features often come at higher-tier or custom prices. If you want a quick comparison of data room options and a customized price estimate, check out the Papermark comparison tool below:

What Is Digify? Overview and Key Features

Digify is a secure document-sharing and virtual data room (VDR) solution designed for organizations that need to protect their critical files and manage transactions, deals, fundraising, or legal documentation. The platform includes various control options (document permissions, watermarking, viewing restrictions) and user analytics to simplify due diligence or compliance processes.

Digify Uploading and Link Settings

Digify offers a range of features that cater to different use cases, including:

Document Security: Encryption, access control, dynamic watermarking, and advanced branding.
File Tracking & Analytics: Document view tracking, unique download prevention, and optional screenshot protection add-ons.
Collaboration Tools: Q&A sections, easy link sharing, and multiple user roles.
Compliance Tools: Features aligned for M&A, auditing, intellectual property protection, and more.

In 2025, Digify continues to position itself as a user-friendly document management tool that balances advanced security with convenience. However, whether it’s truly the best option — cost and feature-wise — for your project can be a bigger question.

What Is Digify Used For?

Digify is often used for a variety of high-stakes or confidential workflows:

Mergers and Acquisitions (M&A)
Securely exchanging sensitive documents like financial reports, legal contracts, or intellectual property details with prospective buyers or partners.
Fundraising & Investor Relations
Streamlining pitch decks, growth metrics, or cap tables while safeguarding key business details.
Due Diligence & Legal Reviews
Allowing multiple stakeholders (e.g., legal advisors, accountants, consultants) to review relevant files and ask questions in a centralized environment.
Board Communications
Sharing board packs, strategic plans, and financial updates in a strictly controlled way, with or without watermarks.
Audit & Compliance
Ensuring that access to documents meets data protection standards like GDPR or HIPAA, and generating compliance-friendly audit trails.

Central to Digify is the ability to share sensitive documents quickly and securely. You can:

Digify Product Dashboard

Set granular access rights (view, download, watermark, or expiration).
Track file usage in real time (who opened, how long they spent, etc.).
Enable or disable printing or screen capture with certain add-ons.

Digify uses link-based sharing as well. Admins can configure links to auto-expire, require email verification, or limit access to specific domains. While these features are powerful, some require upgrading to higher Digify plans or purchasing add-ons.

Digify Link Sharing

Dynamic Watermarking and Screenshot Prevention

Digify’s dynamic watermarking inserts user details (e.g., email or IP address) onto each viewed page, helping deter unauthorized redistribution. There is also a “discourage screenshots” setting, though actual screenshot blocking typically depends on the user’s system. In many scenarios, screenshot prevention is not fully guaranteed—rather it’s a deterrent.

Note: If you’re seeking truly robust protection, also check out how Papermark . Some providers can actively blur sections of the screen to protect the integrity of your data.

Digify’s Main Use Case: Virtual Data Rooms for Deals

Digify VDR Illustrations

Most organizations looking at Digify want a Virtual Data Room (VDR) for deals like M&A or fundraising. Key offerings in Digify’s VDR environment:

Folder Structures and Permissions
You can set up multiple folders (or “deal rooms”) with role-based access. For instance, a CFO might have full access to a “Financials” folder, while outside advisors only see “General Documents.”
Integrated Q&A Module
This is crucial for due diligence. Digify allows participants to ask questions within the data room interface. However, from user feedback, the Q&A functionality may not be as streamlined as specialized solutions.
Automatic Notifications
Alerts when someone accesses or downloads a file. Quick email triggers can keep your team in sync, though the granularity of these notifications sometimes requires advanced plan settings.

Digify’s Main Use Case: Permissions & Access Control

Digify allows different permission levels for different parties. For instance:

Digify Link Permissions

View-Only: The user can view but not download or print.
Print-Allowed: Allows printing with or without watermarks.
Download-Enabled: Grants download rights to original or PDF versions, sometimes with dynamic watermark automatically applied.
Admin: Full management rights over that project or data room.

You can also set group permissions, though for certain complex group-based permission structures, you might need to pay for the Team or Enterprise plans, or manually set up each user’s rights.

Strength: It’s intuitive if you need to quickly toggle sharing on/off for multiple recipients.
Limitation: The depth of “user group” permission can be more restricted in lower tiers, and advanced custom roles might require higher-tier plans or enterprise deals.

Digify Pricing: How Much Does It Cost?

Digify Pricing Plans

From Digify’s own website and the imageabove, you’ll see three main pricing tiers, typically billed monthly or annually:

Pro – $180 per month (with annual billing starting around $130 per month):
- 3 data room
- 1 users
- Limited storage (100 GB)
- Basic document security & watermarks
- Activity reports
- Some add-ons (like advanced watermark or discourage screenshots) might cost extra.
Team – $480 per month (with annual billing starting around $275 per month):
- 10 data rooms
- 3 users
- 500 GB storage
- Custom branding
- Add-on features for advanced analytics, SSO, screenshot prevention, dynamic watermarks, etc.
Enterprise – Custom pricing
- Unlimited data rooms
- Custom user count
- Custom storage (some limit or truly unlimited, depends on contract)
- Advanced security & compliance (GDPR, ISO 27001, HIPAA in some contexts)
- Enhanced integrations (e.g., SAML-based SSO, custom branding with domain)

Important: Some features (like advanced watermarking or advanced analytics) appear as optional add-ons even for Team or Enterprise. This can make actual costs higher than the base subscription. Always inquire about hidden or extra fees.

Digify’s “Full Feature Comparison” Table

In the detailed pricing image (the big table often found below the plan boxes), you’ll notice:

Certain features are “Add-on” across multiple plans (like discourage screenshots)
Some compliance items are only in the Enterprise plan
Collaboration extras (like advanced Q&A) might also vary by plan.

If you need the full range of features (e.g., advanced Q&A, custom branding, single sign-on), you’ll end up either on the Team or Enterprise tier. Keep an eye on the monthly cost if you scale beyond a handful of users or multiple data rooms.

Digify Pros

Despite certain limitations, Digify brings strong advantages to organizations seeking a secure document-sharing solution:

Intuitive Interface
The user experience is relatively straightforward. Many new clients highlight Digify’s polished UI as a selling point.
Built-In Watermarking
Watermarking is integrated, preventing easy content redistribution. It’s dynamic (i.e., the viewer’s credentials are embedded).
Branding Options
On Pro or Team plans, you can add your logo and brand colors for a more professional feel, though deeper customization may be locked behind enterprise deals.
Multiple Device Access
Digify is fully web-based and also offers mobile-friendly interfaces, ensuring you can check in from anywhere.
Basic Analytics
Digify’s default analytics let you see who viewed or downloaded files, though more advanced “document interaction” metrics might cost extra.

Digify Cons

Still, there are some notable drawbacks or challenges with Digify:

Pricing
The monthly cost escalates quickly if you want multiple data rooms or advanced features. $480/month for the Team plan is substantial, and the Enterprise plan is custom-quoted (often even higher).
Feature Add-Ons
Some fundamental features, such as advanced dynamic watermarking or screenshot prevention, might come at an extra cost even on the Team plan.
Storage Limits
The Pro plan includes only 50 GB. The Team plan is 250 GB. Large-scale or extended M&A deals can easily surpass these, forcing a plan upgrade or add-on purchase.
Limited Q&A
Although there is a Q&A function, some users report it lacks the robust filtering and categorization that specialized due diligence platforms have.
Integration Constraints
Out-of-the-box integrations with CRMs or other enterprise software may be limited, or only available on enterprise deals.
Scaling Costs
The user seats and data room limits can get expensive if you have more than 10 team members or if you run multiple deals simultaneously.

When Do You Need a Digify Alternative?

Why might someone look for another platform?

Unlimited Data Rooms: If your deals require multiple data rooms or if you’re running multiple projects, Digify’s mid-tier caps you at 3.
Unlimited Storage: Digify’s Pro plan caps storage at 100 GB.
More Transparent, Lower Pricing: Digify’s monthly costs for advanced features can be steep. If you’re looking for a single monthly plan covering unlimited usage, you’ll need a custom enterprise contract.
Page-by-Page Analytics: While Digify’s analytics are solid for basic file tracking, you might need more granular data (e.g., which specific page users spend the most time on).
Self-Hosting & Open-Source: If your organization has strict data sovereignty regulations or prefers open-source solutions, Digify is strictly a cloud-based SaaS (unless you secure a specialized enterprise arrangement, which can be costly).
No Surprise Add-Ons: If you want everything included (watermarking, advanced Q&A, etc.) in a single plan without separate add-on fees, you might look elsewhere.

Papermark: A More Flexible, Cost-Effective Alternative to Digify

Papermark is an open-source and more flexible alternative to Digify for secure document sharing and advanced virtual data room features. Papermark is used by teams seeking unlimited data rooms, deeper analytics, custom branding, and no hidden fees.

Papermark: Digify Alternative

Here are some reasons organizations are turning to Papermark:

Unlimited Data Rooms & Storage
Unlike Digify’s tiered approach, Papermark’s premium plan offers unlimited data rooms, unlimited storage, and unlimited guest viewers.
Transparent Pricing
Plans start at €59/month for Business or €99/month for unlimited Data Rooms with advanced features — a fraction of Digify’s Team plan cost. There are no per-document or overage fees.
Deeper Analytics (Page-by-Page)
Go beyond who opened or downloaded a file. Papermark can show how viewers engage with each page, giving you granular insight into what matters most to prospective investors, buyers, or clients.
Self-Hosting & Open-Source
You can opt to self-host Papermark on your own servers (or private cloud), maintaining full control over your data. This meets strict compliance needs (GDPR, HIPAA, etc.) and offers transparency since the codebase can be reviewed.
Advanced Customization & Branding
Add your own domain, color schemes, and branding elements. You can even integrate NDAs, disclaimers, or gating pages before recipients access documents.
Security Through Transparency
Papermark’s open-source architecture has fewer “black box” processes than some proprietary solutions. Auditors and IT teams can thoroughly vet it.
No Hidden Add-Ons
Dynamic watermarks, screenshot deterrence, advanced Q&A, and more come built-in. You’re not forced to pay for separate modules.

Papermark vs. Digify: Feature Comparison

Dive deepers into Papermark and Digify comaprison for major data room features, gleaned from the screenshots and each platform’s publicly available feature sets. Actual usage may vary by plan.

Papermark: Main Use Case — Unlimited Data Rooms

Organizations that juggle multiple deals or compliance processes simultaneously often need multiple data rooms. Papermark’s Data Rooms plan is specifically designed for:

M&A Advisors handling multiple clients
Corporate Development Teams running multiple acquisition or divestiture deals
Private Equity/Venture Capital with numerous portfolio reviews
Legal Teams managing multiple clients’ document repositories

Papermark Data Room Dashboard

Instead of paying more for each new “room” or “project,” Papermark’s single subscription covers them all.

Papermark: Main Use Case — Granular Security & Analytics

1. Page-by-Page Analytics

Papermark tracks user interactions at the page level, so you know precisely where in a 50-page prospectus your investors spend the most time. This insight can help teams optimize pitch decks or identify possible deal-breaker details. Digify’s analytics are more basic (user-based open/download logs) unless you pay for advanced modules.

Papermark Document Analytics

2. Security Layers

Allow and Block List for email addresses
Download Restrictions on different file types
Screenshot protection (hide content automatically if screenshots are attempted on certain OS or device types)
Dynamic Watermark with user info, time stamps, and custom disclaimers
NDA Acceptance prior to entering the data room

Papermark Screenshot protection

Additionally, Papermark’s audit logs track each event (uploads, downloads, link creations), ensuring full traceability for compliance.

Papermark Pricing: Transparent & Flexible

Papermark Pricing

Papermark has clear, public pricing with two main paid plans for data room usage:

Business – €59/month
- 3 Users included
- Unlimited guest viewers
- 1 Data Room
- Basic analytics, custom branding, NDAs, watermarking, and more
Data Rooms – €99/month
- 3 Users included
- Unlimited guest viewers
- Unlimited Data Rooms
- Unlimited Storage
- Enhanced analytics (page-by-page, user heatmaps)
- Advanced branding (custom domain, color scheme)
- Granular user permissions, screenshot deterrence, and more

Additional user seats can be added at a flat monthly cost. There’s no hidden add-on for advanced watermarking or analytics — all core features come packaged in each plan. If you want to test the platform’s capabilities, Papermark offers a free trial with no credit card required.

Benefits of Using Papermark

Unlimited Data Rooms & Storage
Run as many deals or projects as needed in parallel without incurring additional data or room-based charges.
Open-Source Security
Because the core code is open source, your security team can audit it. Self-hosting ensures complete data sovereignty and compliance.
Deep Document Analytics
Gain granular insights into which pages or sections are critical to your audience — valuable in negotiations.
Cost-Effectiveness
Papermark’s Data Rooms plan is €149/month, often drastically lower than Digify’s $480 Team plan that still has only 3 users and 500 GB storage.
All Features Included
Watermarking, screenshot deterrence, advanced Q&A, custom branding, file analytics, and unlimited external viewers come standard. No separate add-on purchases required.
Flexibility & Scalability
Whether you’re a startup with a single data room or a large enterprise hosting multiple deals, the same subscription can scale as you grow.
Custom Domains and branding
Papermark supports custom domains, so you can use your own domain name (e.g., https://yourcompany.com/data-room).

Papermark Branding

Drawbacks of Using Papermark

No platform is perfect, so consider these potential downsides:

No Dedicated Mobile App
While the web interface is mobile-responsive, Papermark does not currently offer a dedicated iOS or Android app. If your workflow is heavily mobile-based, you’ll rely on the responsive browser version.
Primarily Web-Based
If offline document access is critical for your process, you might need to set up additional offline workflows. Papermark’s default approach is an always-online solution (unless you self-host in your own environment, which then requires you to manage internal connectivity).
Self-Hosting with Dev Resources
While it’s a pro for some (regulatory compliance, data sovereignty), self-hosting requires DevOps resources to deploy, update, and maintain. Smaller teams might prefer the SaaS (cloud) version.

Conclusion

Digify stands out as a secure document-sharing and VDR tool. It’s recognized for:

Friendly user interface
Watermarking and basic analytics
Tier-based approach for data rooms and storage limits
Add-ons for advanced screenshot prevention or dynamic watermarking

However, cost can become prohibitive if your team needs multiple data rooms, bigger storage, or advanced features. At $480/month for the Team plan (with a 3 data room cap) and possible add-on fees, you may quickly climb to enterprise-level pricing.

That’s where Papermark comes in as a more flexible, open-source alternative:

Unlimited data rooms and storage for €99/month
Advanced page-by-page analytics included
Self-hosting available for maximum data control
No extra fees for watermarking, screenshot blocking, or advanced Q&A

Which One Is Right for You?

Choose Digify if:
- You dont need your brand customozation and custom domains
- Your data usage is moderate, and you don’t mind paying for extra advanced features or storage.
- You’re comfortable with add-ons and your budget can handle potential cost escalations.
Choose Papermark if:
- You want unlimited data rooms, storage, and advanced analytic, and custom domains in a single subscription.
- You need or prefer solution which also have open-source architecture for compliance, data sovereignty, or customization.
- You want a simpler, more predictable pricing structure with no hidden add-ons.

Ready to Try a Secure and Open-Source Digify Alternative?

If you’re looking for a feature-rich platform with transparent pricing and no limit on data rooms or usage, Papermark may be your best bet. Launch your data room and test the advanced security features, custom branding, and analytics without hassle.

FAQ: Digify vs. Papermark

Get Started With an Open-Source Digify Alternative

Ultimately, your choice between Digify and Papermark depends on your budget, feature needs, and desired level of flexibility. If you’ve found yourself constrained by Digify’s data room or user limits — or want more robust analytics — Papermark might be exactly what you need.

With a transparent pricing structure, advanced security, and the option to self-host, Papermark is a compelling Digify alternative in 2025 and beyond.

Remember: Tools evolve quickly, so always confirm the latest features, security certifications, and plan details on each provider’s official site before making your final decision. Whichever platform you pick, ensuring secure and efficient document workflows is the critical goal — so choose the solution that best fits your operational and financial needs.