10 Best Document Security Software Solutions in 2025: Free and Paid

Are you looking for reliable document security software to protect your sensitive business information? We'll explore 10 leading solutions that offer robust security features, access controls, and document protection capabilities. Let's find the right security solution for your needs.

Quick Recap of Document Security Software Solutions

1. Papermark: Open source and secure document sharing platform with watermarking, analytics, and access controls

2. FileCloud: Enterprise-grade security solution with DRM and compliance features with ability to self host

3. Notion Enterprise Security: Specialized in PDF security and digital rights management

4. Digify: Document protection with dynamic watermarking and remote file deletion

5. PandaDoc: Advanced document security with eSignature and workflow automation

6. Atlassian Cloud Enterprise: Advanced security controls and data protection across Jira, Confluence, and other Atlassian products

7. Confluence Advanced Security: Comprehensive workspace security with advanced document protection features integrated across the Atlassian ecosystem

8. Box Shield: Cloud content security with advanced threat protection

9. Adobe Document Cloud: Integrated security features with PDF protection

10. Microsoft Information Protection: Comprehensive document protection within Microsoft 365

Types of Document Security Software and Use Cases

1. Document Protection and Access Control: Platforms like Papermark excel in this category, offering secure document sharing, watermarking, and granular access controls. These solutions focus on preventing unauthorized access and maintaining document integrity.

2. Digital Rights Management (DRM) Systems: Tools like Notion Enterprise Security and FileCloud specialize in DRM, controlling how protected content can be used, shared, and accessed after distribution.

3. Enterprise Document Security Platforms: Solutions like Atlassian Cloud Enterprise and Microsoft Information Protection provide comprehensive security features integrated with enterprise workflows.

Papermark - #1 Document Security Software

Website: papermark.io

Papermark leads the document security space with its open-source approach to document protection. The platform combines enterprise-grade security features with user-friendly interface, making it ideal for businesses requiring robust document protection without complexity.

Papermark Security Features

• End-to-end encryption
• Dynamic watermarking
• Screen capture prevention
• Granular access controls
• Real-time activity monitoring
• Allow and Block list
• Email verification
• Audit logs and analytics
• Papermarkshot protection

Papermark Screen Protection

Papermark screen protection provides innovative screen protection through blocking the main screenshot commands.

Papermark Dynamic Watermarking

Papermark offers dynamic watermarking, which allows you to add a watermark to your document that is unique to each viewer. The feature allow you to customize your watermark.

Papermark Security Advantages

• Open source transparency
• Self-hosted option available
• No third-party data exposure
• Regular security updates
• Community-driven development
• Custom security implementations

Papermark Pricing

• Free plan available
• $29 for document sharing (3 seats included)
• $59 for secure data room
• $149 for unlimited data rooms
• Available fully self hosted version

Papermark Reviews

⭐️⭐️⭐️⭐️⭐️ 5/5 on G2

• "Perfect alternative to DocSend with better pricing"
• "Great analytics and easy to use interface"
• "Full branding with custom domain is amazing"

Highly rated and supported by over 15000 companies for its user-friendly interface, robust features, and exceptional customer support.

Securely share documents for free

or book a call to self host it here

FileCloud - #2 Document Security Software

Website: filecloud.com

FileCloud offers enterprise-grade document security with a focus on compliance and regulatory requirements. The platform provides comprehensive DRM capabilities and advanced threat protection.

FileCloud Security Features

• Military-grade encryption
• Automated compliance controls
• Advanced DLP features
• Secure file sharing
• Mobile device management
• Remote wipe capability

FileCloud Pricing

Enterprise Online:

• Essentials: $12.50/user/month
• Advanced: $18.75/user/month
• GovCloud: Custom pricing

Enterprise Server:

• Essentials: $6/user/month
• Advanced: Custom pricing
• Service Provider: Custom pricing

All plans include enterprise-grade security features, unlimited external users, and dedicated support. Minimum user requirements apply and pricing is billed annually.

FileCloud Reviews

• G2: 4.5/5 (200+ reviews)
• Capterra: 4.6/5 (150+ reviews)

Notion Enterprise Security - #3 Document Security Software

Website: notion.com/enterprise

Notion Enterprise offers comprehensive workspace security with advanced compliance features and enterprise-grade controls for protecting sensitive business information.

Notion Document Security Features

• Workspace security controls
• SAML SSO integration
• Content search and audit logs
• DLP and SIEM integrations
• Custom data retention
• HIPAA compliance support
• SOC2 and ISO27001 certified

Key Advantages

• Granular access controls
• Security and compliance integrations
• Comprehensive audit logging
• Content search capabilities
• Enterprise-grade data protection
• AI security features

Notion Enterprise Pricing

• Team: $15/user/month
• Enterprise: Custom pricing (contact sales)
• Additional security features included in Enterprise plan
• Annual billing available

Industry Recognition

• SOC2 certified
• SOC3 certified
• ISO27001 certified
• HIPAA compliant (with BAA)

Digify - #4 Document Security Software

Website: digify.com

Digify combines document security with virtual data room capabilities, offering features like remote file deletion and dynamic watermarking.

Security Capabilities

• Real-time revocation
• Dynamic watermarking
• Screen capture blocking
• Time-based access
• Detailed tracking
• Integration capabilities

Digify Pricing

• Pro: $180/month
• Team: $480/month
• Enterprise: Custom pricing

PandaDoc - #5 Document Security Software

Website: pandadoc.com

PandaDoc combines document security with advanced eSignature capabilities and workflow automation, making it a comprehensive solution for secure document handling and approval processes.

Pandadoc Security Features

• Document encryption and security
• eSignature compliance (UETA & ESIGN)
• Advanced access controls
• Document tracking and analytics
• Audit trails and compliance
• Custom security rules
• Multi-factor authentication
• Version control and history

PandaDoc Pricing

• Starter: $35/user/month
• Business: $65/user/month
• Enterprise: Custom pricing

All paid plans include advanced security features, API access, and dedicated support. Annual pricing available with discount.

Industry Recognition

• SOC 2 Type II certified
• HIPAA compliant
• GDPR compliant
• 4.8/5 on G2 (1000+ reviews)
• Leader in eSignature Security

Atlassian Cloud Enterprise

Website: atlassian.com/enterprise/cloud

Atlassian Cloud Enterprise provides advanced security controls and data protection across Jira, Confluence, and other Atlassian products, making it ideal for organizations requiring robust document and content security.

Atlassian Cloud Enterprise Security Features

• Enterprise-grade encryption at rest and in transit
• SAML SSO and advanced user provisioning
• IP allowlisting
• Organization-wide audit logs
• Data residency controls
• Enterprise mobility management
• 99.95% uptime SLA

Atlassian Cloud Enterprise Security Advantages

• Centralized security controls
• Global scale infrastructure
• Automated security updates
• Enterprise support (24/7)
• Release track controls
• Unlimited storage
• Admin insights

Atlassian Cloud Pricing

• Standard: From $7/user/month
• Premium: From $15.50/user/month
• Enterprise: Custom pricing (contact sales)
• Free trials available for all plans

Compliance & Certifications

• SOC2 Type II
• ISO 27001
• ISO 27018
• Cloud Security Alliance
• GDPR compliant
• FedRAMP authorized

Confluence Advanced Security - #7 Document Security Software

Website: atlassian.com/enterprise/cloud

Confluence Advanced Security provides comprehensive workspace security with advanced document protection features integrated across the Atlassian ecosystem.

Core Security Features

• Team-based security controls
• Knowledge base protection
• Advanced workspace security
• AI-driven access management
• Real-time collaboration protection
• Custom security policies
• Data residency controls
• Enterprise mobility management

Confluence Pricing

• Standard: From $7/user/month
• Premium: From $15.50/user/month
• Enterprise: Custom pricing (contact sales)
• Free trials available for all plans

Industry Recognition

• SOC2 Type II certified
• ISO 27001 certified
• ISO 27018 certified
• Cloud Security Alliance member
• GDPR compliant
• FedRAMP authorized

Box - #8 Document Security Software

Website: box.com

Box provides cloud content security with advanced threat protection.

Box Cloud Security Features

• Advanced threat detection
• Data encryption
• Access controls
• Compliance features
• User activity monitoring
• AI-driven security

Box Pricing (minimum 3 users)

• Business: $18/user/month
• Business Plus: $30/user/month
• Enterprise: $42/user/month

Adobe Document Cloud - #9 Document Security Software

Website: adobe.com/documentcloud

Adobe Document Cloud provides integrated security features for PDF documents.

Adobe Document Cloud Security Features

• Password protection
• Digital signatures
• Permission controls
• Document tracking
• Redaction tools
• Compliance features

Adobe Pricing

• Acrobat Standard for teams: US$179.88/yr per license
• Acrobat Pro for teams: US$287.88/yr per license
• Acrobat Pro for teams 5-pack: US$266.29/yr per license (75% savings)
• Enterprise: Custom pricing

All team plans include AI Assistant for Acrobat add-on available at US$59.88/yr for the annual prepaid plan.

Microsoft Information Protection - #10 Document Security Software

Website: microsoft.com/security

Microsoft's solution offers comprehensive document protection within the Microsoft 365 ecosystem.

Microsoft Protection Features

• Classification labels
• Encryption controls
• DLP policies
• Access management
• Audit logging
• Compliance tools

Microsoft Pricing

• Included in E3/E5 licenses
• Information Protection: $2/user/month
• Enterprise: Custom pricing

Implementation Best Practices

1. Assessment

   • Evaluate security requirements
   • Identify sensitive documents
   • Define access policies

2. Deployment

   • Configure security settings
   • Set up user authentication
   • Implement monitoring tools

3. Training

   • User education
   • Security awareness
   • Policy compliance

Conclusion

When choosing document security software, consider factors like:

• Security requirements
• Budget constraints
• Integration needs
• User experience
• Compliance requirements

Open-source solutions like Papermark offer transparency and customization, while enterprise solutions provide comprehensive feature sets. Consider your specific needs and security requirements when making a selection.

Try Papermark for free